80 Maiden Lane, Suite 901, New York, NY 10038

HIPAA Policy

C.B.S. Midwifery Inc.


Effective April 14, 2003

The privacy of your medical information is important to us. You may be aware that U.S. government regulators established a privacy rule (“HIPPA”) governing protected health information. This notice tells you about how it may be used, and about certain right that you have.

Connie Carnes, office manager, is in charge of privacy matters at our office. You can contact her at 212-366-4699 if you desire further information, or have any questions or concerns.

Use and disclosure of protected information.

Federal law provides that we may use your medical information (protected health information) for treatment of you, without further specific notice to you, or written authorization by you. One example would be if we refer you to a specialist, we may provide laboratory or test data to that specialist (subject to more stringent New York laws, such as restriction on disclosure of information concerning HIV/AIDS.)

Federal law provides that we may use your medical information to obtain payment for our services with out further specific notice to you, or written authorization by you. One example is under your health plan, we are required to provide them with a diagnosis code for your visit and a description of the services rendered.

Federal law provides that we may use your medical information for health care operations without further specific notice to you, or written authorization by you. One example may be our accountants who may see your name, dates of treatment and procedure codes during audits of our books.

We may use or disclose your medical information, without further notice to you, or specific authorization by you, where:

  1. required by law;
  2. required for public health purposes;
  3. required by law to report child abuse;
  4. where required by a health oversight agency for oversight activities authorized by law, such as the Department of Health, Office of Professional Discipline or Office of professional Medical conduct;
  5. required by law in judicial or administrative proceedings;
  6. required for law enforcement purposes by a law enforcement official;
  7. required by a coroner or medical examiner;
  8. permitted by law to a funeral director;
  9. permitted by law for organ donation purposes;
  10. permitted by law to avert a serious threat to health or
  11. permitted by law and required by military authorities if you are a member of the armed forces of the United States;
  12. [research purposes (if applicable to your practice, see detail at 45CFR)            164.512 (i))]

New York State law provides for additional protection for information regarding HIV/AIDS. We will continue to follow New York State law with respect to such information.

We may contact you by mail or phone, at you residence, to remind you of appointments or to provide information about treatment alternatives. Unless you instruct us otherwise, we may leave a message for you on any answering device or with any person who answers the phone at your residence. If you contact us by e-mail regarding any questions we will respond, but be advised we do not use an encrypted e-mail service. If you do not want us to respond by e-mail indicate this in the e-mail you send us, and tell us how you want us to respond to your inquiry.

You can make reasonable requests, in writing, for us to use alternative methods of communicating with you in a confidential manner. Space on the registration form is provided for this. Other uses or disclosures of your medical information will be made only with your written authorization. You have the right to revoke any written authorization that you give.

Rights that you have.

You have the right to request restrictions on certain of the uses or disclosures described above. Except as stated below, we are not required to agree to such restrictions.

You have the right to inspect and obtain copies fo your medical information (a reasonable fee will be charged).

You have the right to request amendments to your medical information. Such requests must be in writing, and must state the reason for the requested amendment. We will notify you as to whether we agree or disagree with the requested amendment. If we disagree with any requested amendment, we will further notify you of your rights.

You have the right to request an accounting of any disclosures we make of your medical information, except for: disclosure we make to you, or to carry out treatment, payment or health care operations, or as requested by your written authorization, or as permitted or required under 45 CFR ] 164.502, or for emergency or notification purposes, or for national security or intelligence purposes as permitted by law, or to correctional facilities or law enforcement officials as permitted by law [ or for research or public health purposes after being de-identified or limited to remove personally identifiable information] or disclosures made before April 14, 2003.

If you have received this notice electronically, you have the right to obtain a paper copy from our office.

Obligations that we have.

We are required by law to maintain the privacy of protected health information and to provide individual with notice of our legal duties and privacy practices.

We are required to abide by the terms of this notice as long as it is currently in effect.

We reserve the right to revise this notice, and to make a new notice effective for all protected health information we maintain. Any revised notice will be posted in our office, and copies will be available there.

If you want to complain about violations of your privacy rights, you have the right to file a complaint with the Secretary of the Department of Health and Human Services of the United States. You may also file a complaint with us. Complaints should be directed to Connie Carnes, Office Manger, 103 Fifth Ave., 3rd Flr., New York, NY 10003, 212-366-3699.

No retaliatory action will be taken against you for any complaint you may make.

Owned & Run by New York City Midwives Since 1982
© 2014 CBS Midwifery, Inc. All Rights Reserved.